Debtor (Customer / Client) accounts

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You will be using this option whenever you wish to create a new debtor (customer / client) account, change the name, contact details addresses, messages, accounting information and terms of an existing account, or to delete an existing account.

To access the Debtor selection screen:

1.On the Action ribbon, select Debtor (F4). The Debtor accounts screen is displayed:

2.Buttons

a)New – Create a new debtor (customer / client) account.

b)Delete – Delete remove a selected debtor (customer / client) account.

c)Edit – Add or change the details of a selected debtor (customer / client) account.

You may also double click on a selected debtor (customer / client) account.

d)Save – Save any changes to a  selected debtor (customer / client) account.

e)Cancel – Cancel will revert to the previous values. Any changes will not be saved.

f)Export - Export the view of your debtor data as displayed in the list of debtors (customer / client) accounts. Only those records matching your sort, search and filter options will be exported.

3.Search Filter

a)Filter Column -  None is the default. You may select any of the available items (columns), (e.g. Debtor code, Name, Contact Person, Debtor group 1, Debtor group 2, Address 1, Address 2, Address 3, Postal code, Telephone 1, Telephone 2, Fax, E-mail, Bank account type, Bank account no., Last invoice, Reference, Due days, Debtor group 1 Sort, Debtor group 2 Sort, Delivery address, Delivery address2, Delivery address 3, Delivery address postal code, Delivery address country, X, etc.).  

b)Like – Default operator. Others that may be selected is <, >, <=, >=, <>.

c)Value – Enter the text e.g. city, telephone numbers, postal code etc.

d)Filter button – Click to filter / search for your criteria.  

e)Clear button – Click to clear / reset the filter / search for your criteria.

f)Show Disabled - By default, this option is not selected (not ticked). Only those active (enabled) debtor (customer / client) accounts will be listed. Select (tick) this option to include those inactive (disabled) (Account disabled field selected (ticked) on the Accounting information tab) debtor (customer / client) accounts.  

4.Line Count – This will display the number of records (debtor (customer / client) accounts) that is available on the list. This will display the number of records (rows / debtor (customer / client) accounts) that matches your filter / search criteria.

5.Context menu – The following options are available:

a)Create Invoice – A new Invoice (Document entry screen) will be launched for the selected debtor (customer / client) account.

b)Create Credit note  – A new Credit note (Document entry screen) will be launched for the selected debtor (customer / client) account.

c)Create Quote – A new Quote (Document entry screen) will be launched for the selected debtor (customer / client) account.

d)Reports – You may print postal or delivery address labels for selected debtor(s) (customer(s) / client(s)). You may also print these labels from the Reports → Debtor → Print labels (Reports ribbon).

e)Debtor group 1 / 2 - Change the reporting group 1 or 2.

f)Copy account - Create a new account from a selected account.

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