Document Listing (Reports menu)

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This option allows you to print a list of all posted and unposted sales documents (i.e. Invoices, Credit notes and Quotes) by debtor (customer / client) account and purchase documents (i.e. Purchases, Supplier returns and Orders) by creditor (supplier) account.

It is recommended that these batch entry reports are printed and archived (PDF) for record and audit purposes.

To print Document listing reports:

1.On the Reports ribbon, select Reports → Documents → Document listing.

2.Select the following:

a)Period - Select the period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates.

b)Document type - By default, Invoice is selected. Select sales documents (i.e. Credit note or Quotes) or purchase documents (i.e. Purchase, Supplier return or Order).  

c)Sequence - Select "Document no., Date, Tax inclusive, Tax exclusive, Link tax, Posted, Unposted or Your reference" to sort the order in which you need to print the document listing.

3.Click on the OK button.

An example of the Document listing (Invoices) report, is as follows:

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