Ledger - Transactions (Reports menu)

Parent Previous Next

The Ledger transactions report lists all the transactions in documents and batches which are posted (updated) to the ledger.


To print General ledger transactions reports:

1.On the Reports ribbon, select Reports → Ledger → Transactions.  

2.Select the "Transactions".

3.Select the following options:

a)Report type - Select the "Transactions" report.

b)Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include transactions in the report.

c)From ... To - Select a general ledger account or a range of general ledger accounts, to include in the report.

d)Sequence - Select "Account" to print the report by account code or "Description" to print the report by account description (name).

e)Include opening balances - If this option is not selected (not ticked), it will list only the transactions. Tick this option to include opening balances (closing balances before the selected periods / dates).

Opening Balances will not be displayed for Income and Expense account types. It will only be displayed for Balance sheet accounts.

f)New page per account - If this option is selected (ticked), it will print the transactions for each account on a new page.

The Company details will not be printed as in the Page header. The company name is displayed in the Page footer.

4.Click on the OK button.

View the "General ledger transactions" report:

The details on the report, is as follows:

1.Page header 1 - Company details - This will only print on the fist page.

If the New page per account option on the report parameters is selected (ticked), the Company details will not be printed in the Page header of the first page. The company name is displayed in the Page footer of all pages.

2.Page header 2 - Report Name and Parameters as selected on the Report Options will display below the Company details on the first page and at the top of each subsequent page.

3.Header group - The Account code and Name (description).

4.Detail - List the transaction details for each account.

a)Reference - The reference number of the document (i.e. Invoices, Credit notes, Purchases and Supplier returns) or the reference number entered in the reference column on the Batch entry screen.

b)Date - The date of the transaction or document.

c)Description - The stock item code or the account description (if the Financial entry stock item type was selected on a document) of the document (i.e. Invoices, Credit notes, Purchases and Supplier returns) or the description entered in the description column on the Batch entry screen.

d)Amount - The debit or credit transaction amount.

e)Cum - The accumulative total of the transactions included in the account.

f)Cum total - The accumulative total of the transactions and accounts included in the report.

5.Footer - Groups - Total / Balance - Displays the total / closing balance for each account.

6.Page Footer - List the following:

a)Data - Name of the Set of Books and the full path of the Set of Books (e.g. ...\books\BOOKSNAME\Books.fdb)

b)System User and TurboCASH User (Setup → Access control ).

c)Printed: The date and time of the system (computer) on which the report is printed.

d)Page: Page number and the last page number of the report.

Created with the Personal Edition of HelpNDoc: Free EBook and documentation generator