Planning stock codes

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Stock items are created and maintained for all goods and services, trading stock, etc. The stock item code file allows you to select a stock code when processing sales documents (i.e. Invoices, Point-of-Sale Invoices, Credit notes and Quotes) and purchase documents (i.e. Purchases, Supplier returns and Orders).

It is recommended that you carefully plan the structure of your Stock codes, before you start to create and edit your Stock items. A logical structure based on your needs and layout of your stores, etc., will definitely help you to manage your stock control easily.

The stock codes, if carefully planned, will make it easier to process documents (selecting Stock items on the Stock lookup) and in the case of Point-of-Sale Invoices (selecting Stock items selecting Stock items on the POS lookup). This will also give structure to any Stock reports, Sales analysis reports and Purchase analysis reports when the sequence Stock code is selected.

TurboCASH allows you to use the following options to optimise control and management of Stock items:

Stock item type – You may create up to eleven (11) stock types. Default is the standard Stock item type. This is the stock item type which needs to be selected for Trading stock (stock items purchased for selling).

Stock code – Use up to 15 alpha-numerical characters. You may also change the Stock code when you edit existing Stock items.

The stock code may consist of up to 15 digits.

See - Documents setup:

If you wish to print stock codes on documents, you may select the following:

Stock codes - (less than 10 characters) and description (less than 25 characters), you may select the C10- series of documents.

Stock codes – Up to the maximum stock code length (15 characters) and description (up to 35 characters), you may select the C15- series of documents.

Reporting groups - Create Stock Reporting groups as necessary for Stock group 1 and Stock group 2. Each Stock item may be linked to a specific Stock group in Stock group 1 and / or Stock group 2.

Sub-accounts - You may create Sub-accounts for Sales, Cost of sales and Stock control accounts and link each Stock item to a Sub-account.

Stock can be categorised into groups by the prefix of the code. The Sales, Cost of sales and Stock accounts can also be split into sub-accounts per stock category. Each stock item can then be linked to the appropriate Sales, Cost of sales and Stock sub-account for its particular category. Each stock item can also be linked to different tax types catering for varied VAT/GST/Sales Tax rates.

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